Planning a wedding in Pensacola, FL, is a journey filled with excitement, anticipation, and plenty of decisions. One of the most important steps is choosing the perfect wedding venue. At The Sanctuary 1905, we welcome couples seeking elegance, history, and modern comfort for their special day. But before booking a Pensacola wedding venue—especially a unique one like The Sanctuary—knowing the right questions to ask can ensure your experience is seamless and stress-free. Here are 10 essential questions every couple should ask before booking The Sanctuary 1905 for their wedding, along with expert tips and detailed answers to help you make your day truly unforgettable.
1. What Is the Venue’s Guest Capacity for Ceremonies and Receptions?
Guest capacity is a critical factor when searching for a Pensacola wedding venue. At The Sanctuary 1905, flexibility is one of our defining features. Our beautifully restored main Sanctuary Hall boasts 6,000 square feet—ideal for grand weddings up to 200 guests or intimate events for just a few dozen. The Deed Restriction lounge welcomes gatherings of 75–100, while the elegant courtyard provides alfresco seating for up to 100 guests for ceremonies and cocktail hours.
Questions to Ask:
- What is the maximum capacity for both seated and standing events?
- Are there minimums on guest count for specific rooms or days of the week?
- Can the space be reconfigured to add or subtract tables as RSVPs change?
Tip: Ask to tour multiple setups—from a micro-wedding lounge layout to a full ballroom celebration—so you can visualize your event.
2. Is My Preferred Wedding Date Available?
Popular Pensacola wedding venues like The Sanctuary book up quickly, especially during spring and fall. Before you fall in love with the aesthetics, secure your desired date.
Questions to Ask:
- Which dates are available around your ideal timeframe?
- Are there price differences for weekdays vs. weekends or peak vs. off-season?
Tip: Inquire about touring the venue during a time similar to your desired date. Seeing The Sanctuary in autumn sunset light, for example, will help you envision your wedding.
3. What Is Included in the Venue Rental Fee?
Transparency with your venue package helps with budget planning. At The Sanctuary 1905, our base rental fee includes access to all public event spaces, private suites for getting ready, climate control, state-of-the-art sound and lighting, and event support.
Questions to Ask:
- What’s included in the rental fee (tables, chairs, AV equipment, staff)?
- Are linens, décor, or dinnerware provided, or should these be rented separately?
- Does the fee include set-up and clean-up time?
- Are there any hidden costs (early entry, extra hours, vendor access)?
Tip: Ask for a clear, all-inclusive proposal detailing every item in your package.
4. Can We Hold Both Ceremony and Reception at The Sanctuary?
More couples are choosing all-in-one Pensacola wedding venues for convenience. The Sanctuary’s flexible design allows you to host every aspect of your celebration—ceremony, cocktail hour, reception, and even afterparties—on site.
Questions to Ask:
- Which spaces can be used for the ceremony, cocktail hour, and dinner?
- How long will it take to “flip” a space between ceremony and reception?
- Is there a designated backup plan for outdoor courtyard ceremonies if the weather turns?
Tip: Review sample timelines and floorplans for different setups, especially if you want a seamless transition for guests.
5. What Are the Restrictions or Rules for Decor, Music, and Candles?
Each Pensacola wedding venue may have its own guidelines to protect its property and ensure guest safety. The Sanctuary 1905’s team will help you plan décor and entertainment within our historic walls, but it’s good to know the do’s and don’ts.
Questions to Ask:
- Are there any restrictions on open flames or candles?
- Can we bring in our own décor items (arches, draping, floral installations)?
- What is the latest possible end time for events?
- Are noise, music, or DJ/band levels regulated?
- Can we use confetti, fireworks, or bubbles for our exit?
Tip: Most historic venues limit open flames, but LED candles and battery-operated décor look stunning and meet safety standards.
6. Can We Use Our Own Vendors? Is There a Preferred Vendor List?
Working with reputable caterers, florists, and other pros is essential to wedding success. At The Sanctuary 1905, we offer a list of trusted, local vendors familiar with our venue’s logistics and standards—but we also allow outside vendors with advance approval.
Questions to Ask:
- Do you require couples to use your preferred vendors?
- Are there vendor fees or requirements (licensing, insurance, day-of schedule)?
- Can our family prepare food, or must we use professional caterers?
- Is there a kitchen or prep area available?
Tip: Book vendors early and schedule a time for them to tour The Sanctuary for smooth coordination leading up to your wedding day.
7. What Is the Parking and Transportation Situation?
Guest comfort is crucial, especially for out-of-town weddings in Pensacola. Parking and transportation to The Sanctuary 1905 are designed for ease, but it’s smart to confirm the logistics.
Questions to Ask:
- Is there dedicated parking for our guests, or do they use public lots?
- Are accessibility entrances and elevator access available?
- Do you have recommendations for shuttle or valet service?
- Where can vendors load and unload equipment?
Tip: Share a parking map and directions with your invitations and wedding website for stress-free arrivals.
8. What Is the Cancellation, Rescheduling, or Weather Policy?
Life is unpredictable—and so is weather in Pensacola. Having a clear policy helps you plan with peace of mind.
Questions to Ask:
- What is your cancellation/refund policy? What about rescheduling?
- What happens if inclement weather prevents my planned outdoor ceremony or reception?
- Can we purchase wedding insurance for additional protection?
- If the venue must close due to unforeseen events, what are the backup options?
Tip: Always get insurance that covers venue, vendor, and travel deposit loss due to emergencies.
9. How Does The Sanctuary Ensure Guest Safety and Accessibility?
From emergency exits to ADA compliance, your venue should be a safe, welcoming place for every guest, including those with limited mobility or special needs.
Questions to Ask:
- Is the venue fully accessible (entrances, restrooms, elevators)?
- Are there procedures in place for medical emergencies?
- Will there be venue staff on-site throughout the event to assist?
Tip: If you’re planning a wedding with elderly or differently abled guests, tour the venue with their needs in mind.
10. What Level of Coordination and Support Do You Provide?
Some Pensacola wedding venues offer little more than a key to the door, while others—like The Sanctuary 1905—pride themselves on full-service support to minimize your stress.
Questions to Ask:
- Is there an in-house coordinator included? If not, do you require couples to hire a planner?
- Will there be someone from the venue team present during the event?
- Can you provide timelines, room layouts, or vendor coordination?
- What communication can I expect in the weeks leading up to my event?
Tip: Even if you’re a DIY couple, lean on your venue’s experience and advice to navigate planning successfully.
Bonus: Ask for a Walkthrough or Reference
Before finalizing your booking, request an on-site walkthrough and, if possible, references or reviews from couples who have recently celebrated at The Sanctuary 1905. See the flow of a real event, envision your details in the space, and ask specific, scenario-based questions relevant to your vision—such as seating for children, special dietary needs, or plans for entertainment.
Why The Sanctuary 1905 Is the Smart Choice for Pensacola Wedding Venues
From its awe-inspiring historic beauty to its adaptable, modern amenities, The Sanctuary 1905 continues to set the standard for Pensacola wedding venues. We pride ourselves on our stunning architecture, expert planning assistance, and a commitment to making every celebration unique. Couples love our seamless indoor/outdoor spaces, exclusive private suites, and central location close to Pensacola’s hotels, beaches, and attractions. Our honest, transparent communication and trusted vendor partnerships ensure you always feel informed, empowered, and in control.
Ready to Book The Sanctuary 1905?
Choosing the right venue sets the tone for your entire celebration. If The Sanctuary 1905 feels like “the one,” don’t wait—contact us today to schedule your private tour, discuss your wish-list, and secure your date on our growing calendar of happily-ever-afters. Our expert team will answer all 10 questions (and any others you have) with honesty, enthusiasm, and years of experience helping couples create unforgettable weddings in Pensacola, FL.
Your dream wedding experience begins at The Sanctuary 1905—Pensacola’s historic venue for celebrations as timeless as your love. Plan, celebrate, remember: start your story with us!